Make A Real Difference at PropertyGuru.
Real Aspirations. Real People. Real impact.
PropertyGuru is Southeast Asia’s leading PropTech company, and the preferred destination for over 41 million property seekers to connect with more than 63,000 agents monthly to find their dream home. PropertyGuru empowers property seekers with more than 3.2 million real estate listings in depth insights, and solutions that enable them to make confident property decisions across Singapore, Malaysia, Thailand, Indonesia, and Vietnam.
PropertyGuru.com.sg was launched in Singapore in 2007 and since then PropertyGuru Group has made he property journey a transparent one for property seekers in Southeast Asia. In the last 15 years, PropertyGuru has grown into a high-growth PropTech company with a robust portfolio of leading property marketplaces across its core markets; award-winning mobile apps; mortgage marketplace, PropertyGuru Finance; and a host of enterprise solutions now under PropertyGuru For Business, including a high-quality developer sales enablement platform, FastKey, DataSense, ValueNet, Awards, events and publications across Asia.
Responsibilities:
Overview of the Role:
Office Management Specialist’s role and responsibility is to organize
and delivery office and administrative services to employees, contributing to creating
and maintaining a pleasant work environment, ensuring high levels of
organizational effectiveness, communication and safety.
Responsibilities:
Reception:
Perform front-office tasks and ensuring daily operations, such as guest/ visitor welcoming, clerical tasks, overseas meeting rooms, answering phone calls etc.
Control In-Out
Office physical condition management:
Oversees office layout, office facilities/ assets, office security, 5S, hygiene, cleanliness and ensure physical security operation in accordance with ISO and related requirements.
Make periodical office audit and ensure necessary maintenance and repair, and all equipment, tools are in proper conditions.
Propose office rules and ensure compliance.
Office supplies/ services:
Control and ensure providence of office supplies and internal services such as stationery, water, logistics, travelling, courier, etc.
Business Trips/ Visa/ Work Permit:
Arrange accommodation/ transportation, travel insurance, etc. for employee business trips.
Apply for visa and perform expatriate services if any
Employee health & safety: Organize annual health check and other health caring-related activities for employees; make plan and implement annual firefighting operation activities.
Employee welfares and events: Assist staff activities and deliver welfares to employees.
Budget and Expenditure Control/ Vendor Management:
Control administrative expenses.
Manage vendors/ contracts, do negotiations for the best cost and service efficiency
Ensure that all items are invoiced and paid on time
Performs other tasks assigned by Team Lead, Manager
Requirements:
Bachelor’s Degree
At least 1 year of experience in a similar position
Good at English
Good at MS Office applications
Excellent planning, time management skills, be a multi-tasker,
Having customer-oriented mindset and good at interpersonal and communication skills
Can
work onsite at office on weekdays
PropertyGuru Group is an equal opportunity employer committed to fostering an inclusive, innovative an learning environment with the best employees. Therefore, we provide employment opportunities without regard to gender, identity, race, religion, nationality, age, marital status, disability, or any other protected status, per applicable law. If there is anything we can do to help ensure you have a comfortable and positive interview experience, please let us know.